The Portable Document Format (PDF) is a highly essential document format used in paperless offices and electronic documents. PDF files can be read on several operating systems, within a wide range of applications and the document formatting is retained irrespective of the program, operating system or device used to view it. Also, it is possible for users to easily classify and bookmark PDF pages for later reading. PDF files can also be converted to eBook format. Apart from these remarkable features, there are some other things that have helped to popularize PDF documents in the business world. There is the subject of how to secure PDF documents
You will encounter some security issues any time you create PDF documents for business purposes. Some of these concerns are: who is allowed to see the document and how people can re-use the contents of these documents. Therefore, it is imperative that you have a thorough understanding of how to secure pdf as well as find out the protection features that you can use. This article highlights some of the ways to secure PDF documents.
A. You Can Secure PDF documents with passwords or public keys
Any method used to secure PDF files depends on encryption; however the means for accessing the files can differ in line with your security requirements. A password is a simple method to provide access to a document and that is why several business documents are protected using a password. If you transmit a document electronically to your clients, you can tell them the passwords to access such documents via the telephone. This should stop unauthorized persons from gaining access to the documents. But you can also make use of public keys to predefine who can view the files you create, and that means only intended recipients can access the files.
You should be aware that your PDF files protected by encryption can still be deleted by others. To be certain that your document is safe; you have to be sure about the access rights to the documents you create on your system.
B. Certain documents can be printed even if they are protected with a password
After taking the decision to secure PDF documents you create using a password, you may be delighted or shocked to learn that your document can be set so that those who cannot access it via a password, can still print it. You need to take this into consideration when ensuring that the documents you create are completely protected. It is also something you can make use of when you have lost the password to a document that is important to you.
C. You can use PDF security to stop others from copying your documents
Sometimes you may create PDF documents that you want to make available to every other person, but you would like to prevent people from copying it (for one reason or the other). For example, you can use PDF security to stop other people from copying and pasting the text you create, stop them from printing a quality version of the file or save the file in another file format. This feature can be very helpful if you have files you want your clients to preview before they pay for it. PDF files that are unencrypted can let users cut and past texts in addition to extracting pictures from PDF documents. Converting PDF documents to Word documents is not a difficult process.
D. Users can avoid or break some PDF protections and Encryption
In spite of all the encryption, a PDF copier that is determined can get a screenshot of the document or simply re-type it. Additionally, many apps are available on the web that can be employed to get rid of PDF encryption. So there is no way you can be totally secured, considering the numerous high powered systems available for breaking the different available levels of encryption, however most individuals will be deterred by the encryption.
Additional information regarding PDF security
Adobe has a great video about securing PDF files. You can take a look at the video here.
You should be aware that there are several different methods that can be employed to encrypt and secure PDF files, and there are many applications that can also be used to access and create PDF files. In general, Go to “Permissions”, “Protection”, “Security”, after that “Encryption” to access to your PDF’s security controls.